The gist of it is that you're exporting your entire mailbox inbox, sent, etc and reimporting it to create a perfect archive that you can manually add to over time. As always, please leave feedback for Microsoft about features such as this that you wish to see in future versions of Outlook for Mac.
How do I automatically archive mail in Outlook for Mac?
Consequently they are already archived since they are not obeying the IMAP rules and activity in the email folders that are online folders. So, just create a new folder name it Archive or anything you choose under the On my Mac, and drag emails from your emails folders under your account s and inbox in to it. That action will move the email from its current location online to your hard drive.
Our office was facing issues due to frequent switching between Macs and the PCs. Our team is badly dependent on Outlook for almost every bit. The cross-platform migrations was not only time-consuming but also often led to loss of emails. It offered free trial for first 15 days and in the free trial version, we were discovering a new feature, every day.
We backed up windows exported mails on Mac. We tried on distributed backup, mirror backup, backup on an external drive, on google drive, almost everything. Its been a part of our team since then. It backs up IMAP clients directly, picks up mails from the Outlook database automatically to the configurd locations. Home Questions Tags Users Unanswered. How do I configure an archived Outlook folder Ask Question.
TheLearner TheLearner 9 9 gold badges 25 25 silver badges 44 44 bronze badges. We choose no but you might choose yes, this is a personal preference. Specify the location and name of the exported file and click Save. Outlook will often freeze while doing this, however even though it's unresponsive it IS actually working.
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Be patient during this step. Choose Outlook Data File. Select Outlook for Mac Data File.
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Find the file that you created in step 5 and click Import. Again, this step will seem unresponsive until it completes. You can also archive older items to an archive Outlook Data File. Outlook Data Files. If you are using Windows XP,. If you delete items from an Outlook Data File. You can also manually start the compact command immediately. It might take several minutes to compact an Outlook Data File. An offline Outlook Data File. Reducing the size of an offline Outlook Data File. This procedure does not delete any items saved on the computer running Microsoft Exchange Server.
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Search form Search. How do I manage and reduce Exchange mailbox sizes? Uncheck the box Hide On My Computer folders.
email - How to backup a specific folder, with subfolders, in Outlook Mac? - Super User
This counts the usage on all folders. Click Folder Properties then, click on the Storage tab.
Using personal folders The best way to keep your Exchange mailbox size to a manageable level is to move non-critical email out of your Exchange Mailbox and into your Personal Folders. To create your Personal Folders, follow these simple steps: From your Outlook session, click on the menu Tools and select Email Accounts.
Under Email click on View or change existing email accounts and click Next. Select the file name and destination and click the OK button. From the Create Microsoft Personal Folders dialogue window, you can select the Name to appear in your outlook session. Choose No Encryption. If you choose to set a password, keep in mind that there is no way to reset this password, then click OK to finish. Setting up Auto-Archive in Outlook to reduce mailbox size In order to automatically reduce the size of your mailbox, you can active an Auto-Archive feature to handle this for you.
From this menu, you can set the preferences for which you want to base your Auto-Archive on. Under Default folder settings for archiving select either 3 or 6 months.
Email: How to Archive Email in Outlook 2011 for Mac
You can click on Apply to enable these settings to all folders now, unless you know very well what you're using and would like to configure each folder individually recommended for those who would like to fine tune further , then click OK. You may then need to Activate Auto-Archive on individual folders.
Select to either 'Archive items in this folder using the default settings' or 'Archive this folder using these settings:' and then configure specific settings for that folder. Click Apply. Then Click OK to close the window. This folder will be auto-archived the next time the process runs. Right clicking on each folder under the 'Mailbox - your name' tree, clicking Properties and the AutoArchive tab gives you more fine-tuning power. By default, the choice 'Archive items in this folder using the default settings' would be chosen.
It is the settings we just configured from the previous section. Choose 'Archive this folder using these settings:' if you want this folder to differ from the rest.
Import Outlook 2011 email into Outlook 2016 on macOS
Both retention and location can be changed individually. Removing attachments from an email and keeping the email Sometimes you will be sent an email with very large attachments. Right click the attachment that you want to save and choose 'Save As'. If there are multiple attachments, go to File, Save Attachments,Save All Attachments to save them all to your hard drive.
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